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The Corporation of the Township Carling

M I N U T E S
REGULAR MEETING OF COUNCIL
Monday, June 15, 2015
Council Chambers
2 West Carling Bay Rd., Nobel, Ontario

Council Members Present:         Mayor:        Mike Konoval

Councillors: Steven Crookshank, Terry Gilbert, Susan Murphy, Gord Harrison

Staff Present:    Maryann Weaver, Deputy Clerk/Planning Assistant
                       Joe Ryman, Public Works Superintendent
                       LeeAnn Bormann, Deputy Treasurer
                       Doug Vock, Chief Building Official

1.    CALL TO ORDER

Mayor Konoval called the meeting to order at 7:00pm.

2.    PUBLIC MEETING

       ZONING BY-LAW AMENDMENT C513-2015
       Owner:  Township of Carling
       Property Location:    Concession 9, Part of Lots 11 & 12, Industrial Park

Mayor Konoval called the public meeting to order and read out the purpose and the effect of the by-law as set out below.

THE PURPOSE of the proposed zoning by-law amendment is to allow for a special exception to the lands in the Industrial Park fronting on Ritchie Court.

THE EFFECT of the proposed zoning by-law amendment is to allow for zero side, front and rear yard requirements to enable the property to qualify for the Certified Site Program.

The Deputy Clerk advised Council that the notice requirements of the Planning Act had been met and that a letter from the Ministry of Transportation was received in the municipal office with respect to the proposed rezoning stating that they had no objection with the proposed rezoning as long as the ministry’s setback requirements from the future highway 400 were maintained.

The Mayor asked if there was anyone present who wished to address council with respect to the proposed by-law.

Mayor Konoval declared this portion of the public meeting closed.

3.    MINUTES OF THE PREVIOUS MEETING

Regular Meeting Of Council – May 11, 2015

15-076                        Moved by Councillor Gilbert
                            Seconded by Councillor Crookshank

NOW THEREFORE BE IT RESOLVED that the Minutes of the Regular Meeting of Council held on May 11, 2015, be approved.

                            Carried.

    Closed Session Meeting Minutes – March 6, 2015

15-077                        Moved by Councillor Harrison
                            Seconded by Councillor Murphy

NOW THEREFORE BE IT RESOLVED that the Closed Session Meeting Minutes held on March 6, 2015, be approved.

                            Carried.

    Closed Session Meeting Minutes – March 10, 2015

15-078                        Moved by Councillor Gilbert
                            Seconded by Councillor Crookshank

NOW THEREFORE BE IT RESOLVED that the Closed Session Meeting Minutes held on March 10, 2015, be approved.

                            Carried.

    Closed Session Meeting Minutes – April 24, 2015

15-079                        Moved by Councillor Harrison
                            Seconded by Councillor Murphy

NOW THEREFORE BE IT RESOLVED that the Closed Session Meeting Minutes held on April 24, 2015, be approved.

                            Carried.

    Closed Session Meeting Minutes – May 14, 2015

15-080                        Moved by Councillor Crookshank
                            Seconded by Councillor Harrison

NOW THEREFORE BE IT RESOLVED that the Closed Session Meeting Minutes held on May 14, 2015, be approved.

                            Carried.

    Closed Session Meeting Minutes – May 19, 2015

15-081                        Moved by Councillor Murphy
                            Seconded by Councillor Gilbert

NOW THEREFORE BE IT RESOLVED that the Closed Session Meeting Minutes held on May 19, 2015, be approved.

                            Carried.

4.    DEPUTATIONS

    BERT REEKIE.  DRIVEWAY & CULVERT ON WAWANAISA RD.

Mr. Reekie addressed Council about the drainage issues that were occurring on his son and daughters properties located on Wawanaisa Rd.  Mr. Reekie also advised Council that prior to Wawawaisa Road being reconstructed in 2012/2013, his son was able pull off the road onto his property to get access.  With the road being built up, he is no longer able to do so.

Council directed the Public Works Superintendent to create an entrance on Mr. Reekies’ sons property, add a bit of gravel to the existing culvert on his daughters property and ditch along the Wawanaisa road to resolve the drainage issues.  A discussion took place in regards to the removal of the culvert.  Council directed the Public Works Superintendent to block both ends of the culvert but leave the culvert in place.

2014 CONSOLIDATED FINANCIAL STATEMENTS. MICHAEL JONES, BDO

Mr. Jones from BDO Dunwoody the Township’s Auditor presented to Council the 2014 Financial Statements. Mr. Jones went through the financial statements and noted areas of interest and then answered questions from Council.

5.    OTHER BUSINESS

Ground Mounted Solar Project - Province’s Fit Program.

15-082                        Moved by Councillor Gilbert
                            Seconded by Councillor Murphy

WHEREAS capitalized terms not defined herein have the meanings ascribed to them in the FIT Rules, Version 4.1;

AND WHEREAS Carling Solar LP (the “Applicant”) proposes to construct and operate a 500kW ground mount Solar Project (the “Project”) on Pt Lot 9 & 10, Concession 9, Part 3 on Plan 42R-3200, except Part 1 on Plan 42R-1872 (the “Lands”) in Township of Carling under the Province’s FIT Program;

AND WHEREAS the Applicant has requested that Council of The Corporation of the Township of Carling indicate by resolution Council’s support for the construction and operation of the Project on the Property;

AND WHEREAS pursuant to the FIT Rules, Version 4.0, Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other Persons applying for FIT Contracts;

NOW THEREFORE BE IT RESOLVED that Council of the Corporation of the Township of Carling supports the construction and operation of Projects on the Lands.

AND FURTHER BE IT RESOLVED that Resolution Number 15-074, passed at the Regular Council Meeting held on May 11, 2015 is hereby rescinded.

                            Carried.

6.    BY-LAWS

Option to Lease Agreement with Petawawa Renewable Power Corporation

2015-19                        Moved by Councillor Crookshank
                            Seconded by Councillor Harrison

That By-law Number 2015-19, being a By-law to authorize the CAO/Clerk to execute an Option to Lease Agreement for the purposes of the construction and operation of a solar farm be read and finally passed in Open Council this 15th day of June, 2015.

                            Carried.

Zoning By-law Amendment C513-2015
Owners: Township of Carling, Industrial Park Property
Property Location:  Part of Lots 11 and 12, Concession 9
C513-2015                        Moved by Councillor Gilbert
                            Seconded by Councillor Murphy

That By-law Number C513-2015, being a By-law to amend By-law No. C500-2011, Zoning By-law for the Industrial Park be read and finally passed in Open Council this 15th day of June, 2015.

                            Carried.

7.    REPORT OF THE CHIEF ADMINISTRATIVE OFFICER

15-083                        Moved by Councillor Crookshank
                            Seconded by Councillor Gilbert

NOW THEREFORE BE IT RESOLVED that Council receives the Reports of the Chief Administrative Officer, as distributed.

                            Carried.

8.    REPORT OF THE COMMITTEES

Councillor Murphy reported that she attended the Museum’s yard sale and it was a huge success.

Councillor Murphy reported that the Library staff is very busy preparing for summer programming.

Councillor Murphy informed Council that she introduced Carol LeBlanc to Becky Pollock from the
Georgian Bay Biosphere Reserve (GBBR) to review the water quality monitoring program in Carling.

Mayor Konoval reported that the Policing Committee would be continuing their investigation of
policing options for Carling, including a meeting with Provincial Representatives and the Consultant in
the fall.

9.    COUNCIL CORRESPONDENCE

15-084                        Moved by Councillor Gilbert
                            Seconded by Councillor Crookshank

NOW THEREFORE BE IT RESOLVED that Council receives the May 2015 Council Correspondence listing.

                            Carried.

10.    OTHER BUSINESS

Proposed Changes to the Planning Act.  Bill 73

15-085                        Moved by Councillor Harrison
                            Seconded by Councillor Murphy

    WHEREAS the province is proposing to make a number of changes to the Planning Act under Bill 73;

    AND WHEREAS there is a general support for many of the proposed changes;

    AND WHEREAS the specific changes related to the restriction of official plan, zoning by-law amendments and minor variance applications after new official plans and zoning by-laws may be problematic and result in obstructions and delays for development in the northern communities of the province;

    NOW THEREFORE BE IT RESOLVED that Council of the Corporation of the Township of Carling hereby resolves as follows;
    That the Ministry of Municipal Affairs and Housing be requested to amend Bill 73 respecting the changes to the Planning Act by removing any restrictions to the timing of when amendments or applications may be made to new official plan or new zoning by-laws.  (Proposed new sections 17.(26.2), 17.(26.3), 17.(26.4), 17.(40.1), 22.(2.1), 26.(1.1), 34(10.0.0.1), 45(1.2), and 45(1.3).

                            Carried.

2015 Carling Township Newsletter

15-086                        Moved by Councillor Murphy
                            Seconded by Councillor Gilbert

NOW THEREFORE BE IT RESOLVED that Council for the Township of Carling approve the 2015 Carling Township Newsletter, as circulated.

                            Carried.

Canada 150 Community Infrastructure Program

15-087                        Moved by Councillor Harrison
                            Seconded by Councillor Murphy

NOW THEREFORE BE IT RESOLVED that Council for the Township of Carling approve the submission of the application for the Roof over Rink Project under the Canada 150 Community Infrastructure Program;
AND FURTHER BE IT RESOLVED the municipal portion of funds required for the project not raised through fundraising efforts is intended to be provided from the Parks Reserve Fund.

                            Carried.

Communications Committee – Terms of Reference

15-088                        Moved by Councillor Crookshank
                            Seconded by Councillor Gilbert

NOW THEREFORE BE IT RESOLVED that Council for the Township of Carling approve the Terms of Reference for the Communications Committee, as attached;
AND FURTHER BE IT RESOLVED that Council make the following appointments to the Committee:  Councillor Gord Harrison, Councillor Susan Murphy, Al Doubrough, Liz McWalter and Peter Mallette.

                            Carried.

Finance Committee – Terms of Reference

15-089                        Moved by Councillor Harrison
                            Seconded by Councillor Murphy

NOW THEREFORE BE IT RESOLVED that Council for the Township of Carling approve the Terms of Reference for the Finance Committee, as attached;
AND FURTHER BE IT RESOLVED that Council make the following appointments to the Committee:  Councillor Steve Crookshank and Councillor Terry Gilbert.

                            Carried.

Infrastructure Committee – Terms of Reference

15-090                        Moved by Councillor Gilbert
                            Seconded by Councillor Harrison

NOW THEREFORE BE IT RESOLVED that Council for the Township of Carling approve the Terms of Reference for the Infrastructure Committee, as attached;
AND FURTHER BE IT RESOLVED that Council make the following appointments to the Committee:  Councillor Gord Harrison, Councillor Terry Gilbert, Tim Dyer and Mike Crookshank.

                            Carried.

Public Works Committee – Terms of Reference

15-091                        Moved by Councillor Harrison
                            Seconded by Councillor Harrison

NOW THEREFORE BE IT RESOLVED that Council for the Township of Carling approve the Terms of Reference for the Public Works Committee, as attached;
AND FURTHER BE IT RESOLVED that Council make the following appointments to the Committee:  Mayor Mike Konoval, Councillor Susan Murphy, Ray Long and Keith Ramsay.

                            Carried.

Policing Options

15-092                        Moved by Councillor Murphy
                            Seconded by Councillor Crookshank

NOW THEREFORE BE IT RESOLVED that Council of The Corporation of the Township of Carling does hereby receive the Policing Options Report for The Archipelago, Seguin and Carling Townships as information;

AND FURTHER THAT Council for The Corporation of the Township of Carling will meet with Mike Mitchell to discuss in detail the Policing Options Report for the Archipelago, Seguin and Carling Townships;

AND FURTHER THAT Council for The Corporation of the Township of Carling will consider the following resolution:

THAT Council for The Corporation of the Township of Carling does hereby proceed to further consider the option of setting up its own police service in conjunction with the Township of Seguin and the Township of the Archipelago, subject to at least a 20% savings over the Ontario Provincial Police estimates;

AND FURTHER THAT Council communicate with the Municipality of McDougall, the Township of McKellar and the Municipality of Whitestone to participate in this further consideration to set up its own police service.

                            Deferred.

Park to Park Trail.  Request for funding

15-093                        Moved by Councillor Harrison
                            Seconded by Councillor Gilbert

NOW THEREFORE BE IT RESOLVED That the Council of the Township of Carling do hereby approve a one-time grant of $10,000 to the Park to Park Trail Association as matching funds for the NTC funding to be used on trail project rebuilding/reclaiming for the section of Trail from Shawanaga to Shebeshekong;
AND FURTHER that Carling Council is interested in seeing progress made on the extension of the trail from Killbear Park;
AND FURTHER respectfully request that trail use be monitored and that this information be provided to Council when available.

                            Carried.
2014 Annual Monitoring Report – Killbear Landfill Site

15-094                        Moved by Councillor Crookshank
                            Seconded by Councillor Gilbert

NOW THEREFORE BE IT RESOLVED that Council for the Township of Carling does hereby receive the 2015 Annual Monitoring Report for Killbear Landfill Site, dated March 2015, prepared by Azimuth Environmental Consulting Inc.

                            Carried.

2014 Financial Statements

15-095                        Moved by Councillor Crookshank
                            Seconded by Councillor Gilbert

NOW THEREFORE BE IT RESOLVED that Council for the Township of Carling accept the 2014 Financial Statements from BDO Dunwoody for the year ending December 31, 2014.

                            Carried.

2015 Gas Tax Funding

15-096                        Moved by Councillor Crookshank
                            Seconded by Councillor Gilbert

NOW THEREFORE BE IT RESOLVED That the Council of the Township of Carling direct the CAO to invest the 2015 Gas Tax Funding received by the Municipality in the amount of $72,551 for a two year term in the "One Investment Program", a program created by AMO for Municipalities.
                            Carried.

11.    BY-LAWS

Shore Road Allowance By-Law.  SRA 2014-3
Applicants:  David & Patricia Gower and Jeffrey Warren & Kelly Livingstone
Property Location: 43 & 41 Ridgeway Dr.

2015-20                        Moved by Councillor Gilbert
                            Seconded by Councillor Harrison

That By-law Number 2015-20, being a By-law to Close and Sell Parts of the Original Shore Road Allowance in Front of Lot 17, Concession C, Being Parts 1 and 2 on Plan 42R-20335, Township of Carling (Gower & Warren/Livingstone) be read and finally passed in Open Council this 15th day of June, 2015.

                            Carried.

Shore Road Allowance By-Law.  SRA 2015-1
Applicants:  Josef Schramm
Property Location: 4 Curran Trail

2015-21                        Moved by Councillor Harrison
                            Seconded by Councillor Crookshank

That By-law Number 2015-21, being a By-law to Close and Sell Parts of the Original Shore Road Allowance in Front of Lot 19, Concession C, Being Part 1 on Plan 42R-20351, Township of Carling (Schramm) be read and finally passed in Open Council this 15th day of June, 2015.

                            Carried.

Shore Road Allowance By-Law.  SRA 2011-13
Applicants:  Randall & Catherine Pilon
Property Location: 112 Shebeshekong Rd.

2015-22                        Moved by Councillor Murphy
                            Seconded by Councillor Crookshank

That By-law Number 2015-22, being a By-law to Close and Sell Parts of the Original Shore Road Allowance in Front of Lot 12, Concession 4, Being Part 5 on Plan 42R-10761, Township of Carling (Pilon) be read and finally passed in Open Council this 15th day of June, 2015.

                            Carried.

Site Plan Agreement
    Owners:  Andrew & Deborah Stewart
    Property Location:  25 Dean Rd.

2015-23                        Moved by Councillor Harrison
                            Seconded by Councillor Crookshank

That By-law Number 2015-23, being a By-law to Authorize the Signing of a Site Plan Agreement with the Developer of Part of Lot 52, Con 12, being Pt. 13, Plan 42R17943, PIN 52101-0979 LT be read and finally passed in Open Council this 15th day of June, 2015.

                            Carried.

Site Plan Agreement
    Owners:  Hilde Abbeloos & Dhrun Lauwers
    Property Location:  45 Alves Rd.

2015-24                        Moved by Councillor Murphy
                            Seconded by Councillor Crookshank

That By-law Number 2015-24, being a By-law to Authorize the Signing of a Site Plan Agreement with the Developer of Lot 2, Plan 42M653 be read and finally passed in Open Council this 15th day of June, 2015.

                            Carried.

Land Acquisition By-law – Charles & Joy Cohen

2015-25                        Moved by Councillor Gilbert
                            Seconded by Councillor Murphy

That By-law Number 2015-25, being a By-Law to Authorize the Acquisition Of Part Of Lot 20, Concession D, Township Of Carling, Designated As Part 3, Plan 42R-20367 (Cohen) be read and finally passed in Open Council this 15th day of June, 2015.

                            Carried.

Appoint a Chief Administrative Officer, Clerk and Treasurer and authorize the
execution of an employment contract.

2015-26                        Moved by Councillor Harrison
                            Seconded by Councillor Murphy

That By-law Number 2015-26, being a by-law to Appoint a Chief Administrative Officer, Clerk and Treasurer and authorize the execution of an employment contract be read and finally passed in Open Council this 15th day of June, 2015.

                            Carried.
12.    CONFIRMING BY-LAW

2015-27                        Moved by Councillor Harrison
                            Seconded by Councillor Crookshank

That By-law Number 2015-27, being a By-law to confirm the proceedings of the Regular Meeting of Council held on June 15, 2015 be read and finally passed in Open Council this 15th day of June, 2015.

                            Carried.

13.    ADJOURNMENT

15-097                        Moved by Councillor Murphy
                            Seconded by Councillor Gilbert

NOW THEREFORE BE IT RESOLVED that the Regular Meeting of Council be adjourned at 8:35 p.m.

                            Carried.

TOWNSHIP OF CARLING


___________________________        ___________________________
Mike Konoval, Mayor                           Donna Besman, CAO/Clerk