TOWNSHIP OF CARLING

M I N U T E S    
REGULAR MEETING OF COUNCIL
Monday, July 14, 2014
Council Chambers
2 West Carling Bay Rd., Nobel, Ontario

Council Members Present:         Mayor:        Gord Harrison
Councillors:                            Susan Murphy, Michael Gordon, Sid Larson

Absent:        Mike Konoval

Staff Present:    Stephen Kaegi – CAO/Clerk
            Maryann Weaver, Deputy Clerk/Planning Assistant


1.    CALL TO ORDER

The Mayor called the meeting to order at 7:00 p.m.

2.    MINUTES OF THE PREVIOUS MEETING

    i)  REGULAR MEETING OF COUNCIL

14-065                    Moved by Councillor Murphy
                        Seconded by Councillor Larson

NOW THEREFORE BE IT RESOLVED that the Minutes of the Regular Meeting of Council held on June 9, 2014, be approved.

                            Carried.

ii)  COMMITTEE OF THE WHOLE

14-066                    Moved by Councillor Gordon
                        Seconded by Councillor Murphy

NOW THEREFORE BE IT RESOLVED that the Minutes of the Committee of the Whole held on June 6, 2014, be approved.
                            Carried.

iii)  WATER ACCESS COMMITTEE MINUTES

14-067                    Moved by Councillor Murphy
                        Seconded by Councillor Larson

NOW THEREFORE BE IT RESOLVED that the Minutes of the Water Access Committee held on May 5th, 2014 and June 23, 2014, be received.

                            Carried.

3.    SMART COMMUNITIES UPDATE

Lis McWalter, Chair of the WPS Smart Community, along with members Chris Mahon and Peter Mallette updated Council on the Smart Community Plan, including the overview of the plan and the next steps.  The proposal includes building 175 km of fibre optic internet throughout the seven municipalities (Seguin, Parry Sound, Whitestone, McKellar, Carling, Archipelago and McDougall) and 9 strategically placed points of presence sites.  Once complete, municipalities, Vianet and other service providers could look at a combination of small towers and more point of presence sites to reach more remote users.

4.    SMART COMMUNITY

14-068                    Moved by Councillor Murphy
                        Seconded by Councillor Gordon

WHEREAS the West Parry Sound SMART Community Committee has been working on the SMART initiative for approximately two years as a volunteer subcommittee of the Regional Economic Development Advisory Committee (REDAC).

AND WHEREAS the Committee’s key objective is to define and develop a Broadband Strategy to deliver affordable ultra-high speed connectivity throughout the West Parry Sound Area and to provide leadership for the adoption of SMART applications, processes, and initiatives that leverage the Broadband to create economic and social value for West Parry Sound.
AND WHEREAS it is well recognized that this initiative is necessary and key to developing Innovation and Economic Development for the long term success of our Area.
AND WHEREAS the SMART Community initiative is critical for building an innovative sustainable economy, job creation and social well-being.
AND WHEREAS the SMART Community Committee undertook an extensive process to develop the concept of a SMART Community by engaging members of the Community to identify the current state as it relates to becoming a SMART Community and identify key projects that are economically or socially important to West Parry Sound and necessary to create jobs, establishing a Request for Proposal for the Broadband infrastructure, developing a business model, and completed a set of terms and conditions for a legal agreement to be entered into with Vianet, the successful preferred supplier for the fibre backbone.
AND WHEREAS the funding to complete the work to date has come from REDAC , NOHFC, Fednor and Vianet.
AND WHEREAS the Infrastructure scope of the project will be an open access network to a major Fibre trunk line between Sudbury, West Parry Sound, and Toronto and to build a Fibre backbone through the 7 Municipalities of approximately 175 km, and create 9 Point of Presence Sites (“POP”).  
AND WHEREAS the preferred solution with Vianet would see a Not for Profit Corporation established called SMARTCo WPS; which would be granted an Irrefutable Right to Use (IRU) for 6 fibre optic fibres from Sudbury, to West Parry Sound, to Bolton, and 2 wave lengths from the termination of the 6 fibre optics fibre in Bolton to Vianet’s facilities located at 151 Front St. Toronto, for a period of fifteen (15) years with the option to renew for one or more renewal terms.
AND WHEREAS Capital costs of $35.8 million dollars being funded 30% by Vianet $10.7 million and 70% by the Federal and Provincial Governments $25.1 million, plus a Contingency Fund of $4.7M  to be funded by the same parties and in the same proportion as the Capital costs which would be managed with expenditures approved by SMARTCo WPS.
AND WHEREAS there is a need for funding of an estimated amount of up to $42,000 to set up the Not For Profit Corporation and complete funding applications.
THEREFORE BE IT RESOLVED THAT the Corporation of the Township of Carling supports in Principle the Smart Community Committees recommendations to:
Prepare and submit to the Federal and Provincial Governments the necessary grant applications for funding;
Prepare necessary documents to establish SMARTCO WPS as a Not For Profit Corporation and which documents are to be to the satisfaction and approval by the area Municipal Partners;
Provide where possible easements along Municipal roads for future installation;
Provide  where possible Municipal lands for Point of Presence and possible Tower Sites;
Allocate $6,000.00 from the 2014 Economic Development Budget to advance this initiative.
Adopt a culture of innovation in day to day business as intended by the SMART Community initiative.

                            Carried.

5.    REPORT OF THE CHIEF ADMINISTRATIVE OFFICER

14-069                    Moved by Councillor Gordon
                        Seconded by Councillor Murphy

NOW THEREFORE BE IT RESOLVED that Council receives the Reports of the Chief     Administrative Officer, as distributed.

                            Carried.

6.    REPORT OF THE COMMITTEES

    Councillor Murphy – no report.

    Councillor Larson reported that the Industrial Park Board meeting was cancelled.  

    Councillor Larson reported that he attended the Parry Sound Area Planning Board meeting this month but there were no Carling applications on the agenda.  

    Councillor Gordon – no report.

    Mayor Harrison – no report.

7.    COUNCIL CORRESPONDENCE

14-070                    Moved by Councillor Gordon
                        Seconded by Councillor Murphy

NOW THEREFORE BE IT RESOLVED that Council receives the June 2014 Council Correspondence listing.
    
                            Carried.

8.    OTHER BUSINESS

i)  TAX WRITE-OFF

14-071                    Moved by Councillor Gordon
                        Seconded by Councillor Murphy

NOW THEREFORE BE IT RESOLVED that Council approves a tax write off in the amount of $191.02.

                            Carried.
ii) SAIL PARRY SOUND INC.

14-072                    Moved by Councillor Larson
                        Seconded by Councillor Gordon

NOW THEREFORE BE IT RESOLVED that Council approves of a donation in the amount of $ 2,500.00 to Sail Parry Sound Inc. to be paid over 5 yrs.
                            Carried.

iii) PS AREA ACTIVE TRANSPORATION/ONTARIO BY BIKE APPLICATION

14-073                    Moved by Councillor Gordon
                        Seconded by Councillor Murphy

NOW THEREFORE BE IT RESOLVED that Council approves of a donation in the amount of $ 250.00 to the Parry Sound Area Active Transportation Committee to support the Ontario By Bike Application.

                            Carried.

iv)  2014 BANK PROPOSAL

14-074                    Moved by Councillor Larson
                        Seconded by Councillor Murphy

NOW THEREFORE BE IT RESOLVED approve the bank proposal received from TD Canada Trust, as recommended by Wendy Hawes, Treasurer.

                            Carried.

v)  2013 FINANCIAL STATEMENTS

14-075                    Moved by Councillor Murphy
                        Seconded by Councillor Larson

NOW THEREFORE BE IT RESOLVED that Council for the Township of Carling accept the 2013 Financial Statements from BDO Dunwoody for the year ending December 31, 2013.

                            Carried.

vi)  TOWNSHIP OF BALDWIN.  POLICING COSTS

14-076                    Moved by Councillor Gordon
                        Seconded by Councillor Murphy

WHEREAS municipalities have been legislated to provide police services;

AND WHEREAS municipalities have been paying inequitable costs for policing service;

AND WHEREAS the Ontario Provincial Police have developed a model for billing their services to municipalities;
    
AND WHEREAS there are a number of small municipalities who disagree with this funding model and do not believe that they will be beneficiaries of any proposed billing model;

NOW THEREFORE BE IT RESOLVED that the Province of Ontario take back the responsibility for policing small municipalities with a population of 5,000 or less.
                            Carried.

vii)  POLICE SERVICES

14-077                    Moved by Councillor Gordon
                        Seconded by Councillor Murphy

NOW THEREFORE BE IT RESOLVED that Carling Council agree to participate in the study for a local police force to be conducted by MPM consulting Services for an amount of $ 15,000.00.

                            Carried.

viii)  DILLON COVE WATER ACCESS FACILITY

14-078                    Moved by Councillor Gordon
                        Seconded by Councillor Larson

NOW THEREFORE BE IT RESOLVED that Carling Council approve the new dock at Dillon Cove including the appropriate signage in the amount of approximately $9,000.00 plus HST, as recommended by the Water Access Committee.

                            Carried.

9.    BY-LAWS

i)  AMENDMENT TO PUBLIC PARKS AND PUBLIC WATER ACCESS BY-LAW

2014-34                    Moved by Councillor Larson
                        Seconded by Councillor Gordon

THAT By-law Number 2014-34, being a By-law to Amend By-law 2013-21, which regulates Public Parks and Water Public Access Sites in the Township of Carling be read and finally passed in Open Council this 14th day of July, 2014.

                            Carried.

ii)  RETENTION PERIODS FOR RECORDS AND DOCUMENTS

    Matter deferred.

10.    CONFIRMING BY-LAW

2014-35                    Moved by Councillor Gordon
                        Seconded by Councillor Murphy

THAT By-law Number 2014-35, being a By-law to confirm the proceedings of the Regular Meeting of Council held on July 14, 2014 be read and finally passed in Open Council this 14th day of July, 2014.

                            Carried.

11.    ADJOURNMENT

14-079                    Moved by Councillor Gordon
                        Seconded by Councillor Larson

NOW THEREFORE BE IT RESOLVED that the Regular Meeting of Council be adjourned at 8:32 p.m.

                            Carried.


TOWNSHIP OF CARLING


___________________        _        ________________________
Gord Harrison, Mayor            Stephen P. Kaegi, CAO/Clerk

2 West Carling Bay Road
Nobel, Ontario
P0G 1G0

P - 705 342 5856
F - 705 342 9527

8am-4pm Monday - Friday