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Township of Carling
The Corporation of the Township Carling

M I N U T E S    
COMMITTEE OF THE WHOLE
Friday, September 4, 2015
Council Chambers
2 West Carling Bay Rd., Nobel, Ontario

 

Council Members Present:    Mayor:  Mike Konoval
Councillors:   Gord Harrison, Susan Murphy, Terry Gilbert, Steven Crookshank

Staff Present:    Kevin McLlwain, CAO
                       Maryann Weaver, Deputy Clerk/Planning Assistant
                       Joe Ryman, Public Works Superintendent
                       Ina Watkinson, Administrative Assistant

1.    CALL TO ORDER

The Mayor called the meeting to order at 9:00 a.m.

2.    FUTURE PLANS FOR WOODS PROPERTY

Mayor Konoval provided information on the recently purchased property from Leon Woods.  Mayor Konoval advised that Jack Steenhof, Engineer is currently touring the property and will provide a verbal assessment before the end of the meeting.  Mayor Konoval was advised that all contents were to be left on the property but this was not the case.  The buildings need to be cleaned out and the Mayor has asked Councillor Murphy if she, with the assistance of the WPS Museum, could assist in the identification of anything of value and/or historical significance.  Kevin McLlwain advised that Township staff will provide assistance with the cleanup.  A brief discussion was held on the establishment of a committee to address future plans for the property.  The matter is deferred until assessment from Jack Steenhof is received.

3.    2016 SCHEDULE OF MEETINGS

Staff presented Council with a proposed Meeting schedule for 2016 that would see the Council Meeting moved to the 2nd Monday of each month with the Committee of the Whole moving to the 3rd Tuesday following the Council meeting and an additional meeting to conduct a quarterly Financial/Department Review.

It was requested that FONOM conference also be added to the schedule.

The meeting schedule was approved in principal.

4.    HISTORY AND HERITAGE COMMITTEE

After a brief discussion, Council decided to postpone the creation of a History and Heritage Committee.

5.    APPOINTMENT OF A COMMUNITY EMERGENCY MANAGEMENT COORDINATOR (CEMC)

Council recommended the appointment of Deputy Fire Chief Gord Harrison as the Community Emergency Management Coordinator and CBO, Doug Vock as the alternate.

6.    FUTURE PLANS FOR WOODS PROPERTY – REPORT OF JACK STEENHOF

Jack Steenhof provided a verbal opinion of the Woods property.  He reported that
the foundation of the building is in excellent shape as is the frame of the building.
The roof line is true and in good shape.  No structural deterioration is
apparent and storage buildings are also in good condition.  Mr. Steenhof reported that he does not foresee difficulty in maintaining the structures until Council makes a decision on future use.  

Mr. Steenhof advised Council that there are funding programs for the restoration
of historic buildings.

7.    TERRY HARE AND COLLEEN O’HARE.  WW2 DISPLAY

Terry Hare, widow of Arnold Hare and Colleen O’Hare, daughter of Arnold Hare made a presentation to Council, requesting that a cabinet be installed in the Council Chambers to prominently display WWII artifacts of Arnold Hare.  Mrs. Hare provided a brief history of Arnold Hare’s military accomplishments and shared with Council her commitment to her late husband to bring recognition for his accomplishments.

Councillor Harrison questioned the ability to maintain and protect the artifact from deterioration.  It was confirmed that all items, with the exception of the Letter from Carling, are reproductions.  Councillor Murphy expressed concern that items of such historical significance should be placed where all people can see it, such as the Canadian War Museum.  Councillor Murphy also expressed to the Hares that what the Council of the day agrees to, may not be agreed upon by another Council and that the display should be in a permanent location with no chance of its removal.

The Mayor suggested for Colleen and her mother to work with the CAO to determine if other offsite locations such as a museum are more suited for preserving and displaying these types of items.


8.    ONTARIO SMALL COMMUNITY FUNDING – PENGALLY BAY ROAD – DISCUSSION

Joe Ryman reported on the Ontario Small Community Funding for the Pengally
Bay Road project and reminded Council that the application for funding in 2014
was not successful.  Mr. Ryman reported that the 2015 application must be completed by September 11, 2015, which is the first round of Ontario Small Community Funding.  Mr. Ryman has estimated the cost of the Pengally Bay Road at $65,000.00.

                    Moved by Councillor Crookshank
                    Seconded by Councillor Harrison

NOW THEREFORE BE IT RESOLVED that Council direct staff to
proceed with the OCIF funding application for the surface treating of Pengally
Bay Rd.

                        Carried.

Mr. Ryman reported that the second round of funding be deferred for larger
projects such as the roof over the ice pad as more Federal money is available.
Discussions to this matter have been held with Jack Steenhof.

9.    AMENDMENT TO ATV BY-LAW 2011-46.  ADDITION OF TWO-UP ALL TERRAIN VEHICLES (ATV’S), SIDE –BY-SIDE OFF ROAD VEHICLES (OFV’S) AND UTILITY TERRAIN VEHICLES (UTV’S)

Joe Ryman reported that effective July 1, 2015 the Province amended Ontario
Reg. 134/15 to include two-up all-terrain vehicles, side-by-side off road vehicles
and utility terrain vehicles in the definition of an all-terrain vehicle. All riders of
ATV’s, including the driver and passengers of all ages must wear a helmet and
use seat belts and foot rests where applicable in conjunction with the changes to
Ontario Reg. 134/15.

Joe Ryman recommended that Council amend ATV By-law 2011-46 to include
Two-Up All Terrain Vehicles (ATV’s), Side-by-Side Off Road Vehicles (OFV’s)
and Utility Terrain Vehicles (UTV’s) in the definition of All Terrain Vehicles
(ATV’s) and amend by-law to read that all riders of ATV’s, including the driver
and passengers of all ages must wear a helmet and use seat belts and foot rests
where applicable.

10.    CLOSED SESSION

                    Moved by Councillor Harrison
                    Seconded by Councillor Gilbert

NOW THEREFORE BE IT RESOLVED that Council move into a CLOSED MEETING at 10:48 A.M.., pursuant to Section 239(2)(f) of the Municipal Act, 2001,S.O. 2001, c.25, as amended, advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

    1.    Private Roads

                        Carried.

OPEN MEETING

                    Moved by Councillor Murphy
                    Seconded by Councillor Crookshank

NOW THEREFORE BE IT RESOLVED that Council move out of a CLOSED MEETING at 11:10 a.m.

                        Carried.

                    Moved by Councillor Gilbert
                    Seconded by Councillor Harrison

NOW THEREFORE BE IT RESOLVED that staff proceeds as directed in camera.

                        Carried.

11.    MIKE GERHARDT.  POTENTIAL DEVELOPMENT

Mike Gerhardt and Harry Hassell discussed with Council the property for sale on Bayview Dr., including the possible development of this land as well as the previous subdivision application and the issues that arose from that application.

Council directed staff to meet with the Mr. Hassell to discuss details of draft subdivision.

12.    CLOSED SESSION
                    Moved by Councillor Harrison
                    Seconded by Councillor Gilbert

NOW THEREFORE BE IT RESOLVED that Council move into a CLOSED MEETING at 11:45 A.M.., pursuant to Section 239(2)(c) of the Municipal Act, 2001,S.O. 2001, c.25, as amended, a proposed or pending acquisition or disposition of land by the municipality or local board.

    1.    Potential Land Acquisition

                        Carried.

OPEN MEETING

                    Moved by Councillor Gilbert
                    Seconded by Councillor Harrison

NOW THEREFORE BE IT RESOLVED that Council move out of a CLOSED MEETING at 11:50 a.m.

                        Carried.

                    Moved by Councillor Harrison
                    Seconded by Councillor Murphy

NOW THEREFORE BE IT RESOLVED that Council move into a CLOSED MEETING at 11:51 A.M.., pursuant to Section 239(2)(f) of the Municipal Act, 2001,S.O. 2001, c.25, as amended, advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

             1.    Planning Matter

                        Carried.

OPEN MEETING

                    Moved by Councillor Crookshank
                    Seconded by Councillor Gilbert

NOW THEREFORE BE IT RESOLVED that Council move out of a CLOSED MEETING at 12:00 p.m.

                        Carried.

                    Moved by Councillor Harrison
                    Seconded by Councillor Murphy

NOW THEREFORE BE IT RESOLVED that Council move into a CLOSED MEETING at 12:01 P.M.., pursuant to Section 239(2)(b) of the Municipal Act, 2001,S.O. 2001, c.25, as amended, personal matters about an identifiable individual, including municipal or local board employees

                 1.    CBO Position

                        Carried.
OPEN MEETING

                    Moved by Councillor Gilbert
                    Seconded by Councillor Crookshank

NOW THEREFORE BE IT RESOLVED that Council move out of a CLOSED MEETING at 12:15 p.m.

                        Carried.

Councillor Harrison vacated his seat for the remainder of the meeting.

                    Moved by Councillor Harrison
                    Seconded by Councillor Murphy

NOW THEREFORE BE IT RESOLVED that Council move into a CLOSED MEETING at 12:16 P.M.., pursuant to Section 239(2)(b) of the Municipal Act, 2001,S.O. 2001, c.25, as amended, personal matters about an identifiable individual, including municipal or local board employees

             1.    Fire Chief Position
             2.    Personnel Matter

                        Carried.
OPEN MEETING

                    Moved by Councillor Gilbert
                    Seconded by Councillor Crookshank

NOW THEREFORE BE IT RESOLVED that Council move out of a CLOSED MEETING at 1:00 p.m.

                        Carried.

13.    ADJOURNMENT

Meeting adjourned at 1:01p.m.

TOWNSHIP OF CARLING

__________________________        ____________________________
Mike Konoval, Mayor                        Kevin McLlwain, CAO/Clerk

 

 

2 West Carling Bay Road
Nobel, Ontario
P0G 1G0

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