The Corporation of the Township Carling


 

M I N U T E S    
COMMITTEE OF THE WHOLE
Friday, March 8, 2013
Council Chambers
2 West Carling Bay Rd., Nobel, Ontario

 

Council Members Present:         Mayor:        Gord Harrison
Councillors:                            Susan Murphy, Sid Larson, Michael Gordon, Mike Konoval

Council Members Absent:    Councillor:            
                                
Staff Present:    Stephen Kaegi - Chief Administrative Officer/Clerk
Maryann Sidon – Deputy Clerk/Planning Assistant
Joe Ryman – Public Works Superintendent
Doug Vock – Chief Building Official

1.  CALL TO ORDER

    The Mayor called the meeting to order at 10:00 p.m.


2.    PLANNING:


The Committee of Adjustment held a hearing for an Application for Permission for Peter Dey and Peter Ortved and their agent Ian McDonald, Architect represented them for 1 Island 254C.
    
Mr. Ed Casey, President of the Deep Bay Association was present and opposed the application.

Committee of the Whole began its business following the Committee of Adjustment.


OFFICIAL PLAN AMENDMENT 01-2013
PROHIBIT BOATHOUSES

Council discussed the proposed OP Amendment to Prohibit Boathouses in the Township. Councillor Konoval raised concerns regarding the proposed by-law however the remaining members of Council supported the proposal by-law and requested that it be brought forward with some minor technical modifications.

TEMPORARY USE BY-LAW – DOCKS

Council discussed the proposed by-law and with some discussion regarding the proposed wording and after some discussion directed that it be brought forward to Council with the minor amendments.

GARY BAUER & ED CASEY– DEEP BAY LAKE PLAN

Mr. Bauer presented the Deep Bay Lake Plan with the Guiding Principles and asked Council to append it to the Official Plan. It was the consensus of Council that the Lake Plan is a useful document however it is not complete and much too cumbersome to add to the Townships Official Plan. Council asked the Consultant and staff to come up with a plan outlining next steps and a cost estimate for the work involved to include certain aspects or key features of the plan in the OP.


ALVES BOATHOUSES – UPDATE & NEXT STEPS


Mayor Harrison declared a pecuniary interest and removed himself from the table. Councillor Larson took over the chair.
Staff gave an update on the activity to date and the actions that will be required to complete the work as directed by Council. A request was made by one of the remaining parties to relocate their dock due to low water levels. Council requested staff to get legal advice on this request and the drafting of a license of occupation for those which the Township have granted permission to remain.

Mayor Harrison resumed his seat.

3.  KYLE VANDEVEN.  REQUESTING REGISTERED RIGHT OF WAY ACROSS MUNICIPAL ROAD ALLOWANCE

Mr. VanDeven was informed that Council was breaking for lunch and then going into a closed meeting to receive legal advice on his request and that they would bring his item forward following this session.

Council recessed for lunch at 12:13p.m. and resumed business at 12:39 p.m.
 
4.    CLOSED MEETING

                    Moved by Councillor Larson
                    Seconded by Councillor Konoval

NOW THEREFORE BE IT RESOLVED that Committee of the Whole move into a CLOSED MEETING at 12:40 p.m., pursuant to Section 239(2) of the Municipal Act, 2001,S.O. 2001, c.25, as amended to deal with legal matters regarding VanDeven request.    
    
    OPEN MEETING

                        Moved by Councillor Murphy
                        Seconded by Councillor Gordon

NOW THEREFORE BE IT RESOLVED that Council move out of a CLOSED MEETING at 1:05 p.m.

                    Carried.

Council spoke to the VanDevens and informed them that the Township was not prepared to give them a registered right-of-way over the unopened township road allowance or permission to install a dock.

5.  CLOSED MEETING

                    Moved by Councillor Murphy
                    Seconded by Councillor Konoval

NOW THEREFORE BE IT RESOLVED that Committee of the Whole move into a CLOSED MEETING at 12:40 p.m., pursuant to Section 239(2) of the Municipal Act, 2001,S.O. 2001, c.25, as amended to deal with legal matters dealing with property and docks.    
    
    OPEN MEETING

                        Moved by Councillor Murphy
                        Seconded by Councillor Gordon

NOW THEREFORE BE IT RESOLVED that Council move out of a CLOSED MEETING at 1:42 p.m.

                    Carried.

6.  SPRING NEWSLETTER

Council discussed the spring newsletter and the goal is to have one ready for mailing in April/May.


 7.  FRANKLIN/HUCKLEBERRY ISLAND STEWARDSHIP PROJECT

Council discussed the program and the proposal by White Squall to manage the program but receive funding from the municipality. It was the consensus of Council that the Township will continue to manage the program which will run three days per week. Staff directed to proceed with the recruitment of seasonal staff to run the program.

8.  REQUEST FOR ART WORK TO BE DISPLAYED IN MUNICIPAL OFFICE AND COUNCIL CHAMBERS

Council agreed with the concept and that local artists will be able to place their work that is acceptable to the township for up to one month. The Township will not be involved in any sales/transactions and an agreement/waiver must be signed that will not hold the township liable for any damage, loss or theft for the works. Contact information for the artists will be attached or near the work and staff will approve the display location of the work.

9.  STRATEGIC PLAN-DISCUSSION

The Mayor explained the process, timelines and general costs involved in undertaking a strategic plan as discussed with a consultant Carolyn Kearns of the Randolph Group. Council asked that the CAO contact the consultant and ask that a proposal be put together and request their attendance to discuss the proposal at a future Council.

Councillor Murphy left the meeting.

10.  SEPTIC AWARENESS PROGRAM

Council deferred the item to its April meeting.

11.  2013 SWIM PROGRAM

Council discussed the proposed program and the potential of working with Killbear Provincial Park.  Council gave direction to proceed with the swim program as presented by staff which is five-days per week and continue to talk with the park about operating it on one of their beaches.

12.  MNR – FIRE PROTECTION AGREEMENT

Council discussed the new proposed boundary and raised concerns of including Franklin Island due to its size. It was the consensus to leave Franklin Island under the MNR for fire protection but agreed to the other suggested adjustments.

13.  ANIMAL SHELTER REPORT

Council discussed the issue of a facility that could house both dogs and cats for adoption. It was the consensus that at this time the financial costs are just too significant and Council asked staff to see if there are other options verses building a new facility.

14.  LIFETIME DOG TAGS-DISCUSSION

Council was informed that currently Seguin has a lifetime dog tag and that McDougall was exploring this option. Staff informed Council that such a change would no longer guarantee that dogs were vaccinated yearly. Council directed staff to come back with a revised dog tag system that would incorporate a lifetime tag.

15.  ADOPT-A-ROAD POLICY

Council discussed the proposed plan and agreed to proceed with the program. The financial impact should be minimal on the 2013 budget as the only change would be signs showing people working being placed along the township road.

16.  2013 CAPITAL PROJECTS

CAO raised the issue of deferring significant portion of 2013 capital road projects until 2014 in order that the township could re-apply to the MIII funding program that would help offset the cost. Council agreed with the recommendation. 

17.  ADJOURNMENT

TOWNSHIP OF CARLING

 

 

 

  Gord Harrison, Mayor            Stephen P. Kaegi, CAO/Clerk

2 West Carling Bay Road
Nobel, Ontario
P0G 1G0

P - 705 342 5856
F - 705 342 9527

8am-4pm Monday - Friday