The Corporation of the Township Carling


 

M I N U T E S    
COMMITTEE OF THE WHOLE
Friday, November 9, 2012
Council Chambers
2 West Carling Bay Rd., Nobel, Ontario

 

Council Members Present:         Mayor:        Gord Harrison
Councillors:         Susan Murphy, Michael Gordon, Mike Konoval, Sid Larson

Council Members Absent:                
        
Staff Present:    Stephen Kaegi - Chief Administrative Officer/Clerk
                       Maryann Sidon – Deputy Clerk/Planning Assistant
                       Doug Vock – Chief Building Official
                      Joe Ryman – Public Works Superintendent

1.    CALL TO ORDER

    The Mayor called the meeting to order at 10:00 a.m.

2.    NORTH BAY-MATTAWA CONSERVATION AUTHORITY. CARLING ONSITE SEPTIC SYSTEM MAINTENANCE/RE-INSPECTION PROPOSAL    
    
Robert Palin, Manager On-Site Sewage Program and Robin Allen, the Sewage Area Manager for the North Bay-Mattawa Conservation Authority spoke to Council about their proposal for a Maintenance/Re-Inspection program for Carling. The presentation reviewed various options that Council could consider and the various contents of each option.

Council and the public asked various questions of the Conservation Authority spokespersons and then Council directed staff to proceed with the following initiatives. Staff was directed by Council to prepare a comprehensive and aggressive education program to be circulated to all property owners in the Township as well as drafting a potential Septic Pump-out By-law for Council’s consideration. The program may involve the hiring of students to physically visit the various properties. As well, the Conservation Authority staff were requested to provide data on the number of properties without existing permits and systems that are twenty-five years and older.

3.    BUILDING & BY-LAW ENFORCEMENT

BY-LAW ENFORCEMENT SERVICES

A report was submitted to Council by the CBO that looked at three potential options for by-law enforcement services ranging from continuing the existing arrangement with the Town of Parry Sound to entering into a contract with a private company. It was the direction of Council to agree with the CBO’s recommendation to continue with the existing service with the Town of Parry Sound with the option of increasing service levels.

SITE ALTERATION BY-LAW

The CBO gave a brief explanation of the potential areas such a by-law could impact and gave two by-laws for council to read and digest, and the item would then be brought back at a future meeting for further consideration. Review and any by-law should refer to sections 38.0 and 38.01 in the Townships Official Plan.

4.    ADMINISTRATION

IMPACT OF LOW WATER LEVELS ON GEORGIAN BAY

Council discussed the letter received from other southern and western municipalities located on Georgian Bay who are deeply concerned over the severe drop in water levels. The negative economic impact on the various Georgian Bay communities is significant, and it is the goal to build a unified voice when speaking to senior levels of government for assistance and action. As well the group would look at streamlining the permit process and seek potential financing for projects.

Council suggested that the Township website have contact information for letters to be sent to the I.J.C., Federal and Provincial Ministers, local M.P. and M.P.P. as well as the GBA and Sierra Club. As well the site should have key bullet points that property owners should mention in their letters.

Council informed that the request forms to meet with Ministers are out for the 2013 OGRA Convention and this may be an ideal opportunity to raise this issue with a number of relevant Ministers.

5.    PUBLIC WORKS
    

REQUEST FOR ILLUMINATION – HWY 559 & NOBEL RD

The Public Works Superintendent reported that the Ministry has rejected the request and Council gave direction to pursue the matter further with the Ministry including concerns over the East Carling Bay Road intersection with HWY 559.

SNUG HARBOUR DOCK

Staff sought Council clarification on next steps in the replacement of the cribs with more floating docks. Council agreed that no outside consultant was required at this stage.

BOAT RAMPS

Quotes were received and the concrete section of ramps has come in well under the projected cost and this will allow all water access ramps to be dealt with in the spring of 2013. Council agreed with the expanded proposal.

OPP – PAID DUTY

The Public Works Superintendent reported on the success of the campaign and it is the recommendation of staff to continue this program in 2013.

The Committee of the Whole recessed for lunch.
    
6.    BUDGET DISCUSSIONS

Building & By-law Enforcement

Council discussed the preliminary budget numbers and the reason for the increase in By-law Enforcement and the additional need to increase animal control expenses.

Community Centre

Council reviewed the numbers with some concern expressed over the increase and asked that the numbers be looked at carefully.

Public Works

Roads

Council reviewed the proposed roads budget and a discussion revolved around the Sand Bay Road debenture and its term. Staff indicated that numbers are still being refined and worked on.

Waste

Council had no concern with the general waste budget but did have questions regarding the proposed landfill mining project which would extend the lifespan of the Killbear landfill site.


Parks & Recreation

Franklin Island budget is up but this whole program is dependent on the Township receiving the applied for funding. The members of Council looked at the proposed capital items and any final decision was deferred until the overall budget was completed.

Access Points

Proposed work to be considered in 2013 is for the all boat launch sites as well as various parking areas at access points.

Cemetery

Council raised questions about the increase in the 2012 and then 2013 budget numbers. The increase in salaries has been due to the raising of headstones, while the remainder of the budget is to be further analyzed.

Fire Department

Council asked for clarification on the increase in the salary and benefit line of the budget and then discussed in general terms the proposed capital items. The need has been identified for the replacement of existing breathing apparatus at a projected cost of $40,000 and they should have a life span of approximately 10 years.

Environment

Council raised questions over the water quality budget and the previous discussion to have an education program for property owners regarding septic systems. In addition waiting for Greg Mason’s report on the future of the water quality testing program and items it is testing for.

Planning

Council raised no concerns with the proposed budget.

Council/Administration

Council reviewed numbers and asked staff to review and fine tune numbers.

7.    ADJOURNMENT

    Meeting adjourned at 3:36 p.m.


TOWNSHIP OF CARLING

___________________        _        ___________________________
Gord Harrison, Mayor                     Stephen P. Kaegi, CAO/Clerk

2 West Carling Bay Road
Nobel, Ontario
P0G 1G0

P - 705 342 5856
F - 705 342 9527

8am-4pm Monday - Friday