The Corporation of the Township Carling


 

M I N U T E S    
COMMITTEE OF THE WHOLE
Monday, August 10, 2012
Council Chambers
2 West Carling Bay Rd., Nobel, Ontario

 

Council Members Present:         Mayor:        Gord Harrison
Councillors:                            Susan Murphy, Michael Gordon, Mike Konoval

Council Members Absent:    Councillor:        Sid Larson    
        
Staff Present:    Stephen Kaegi - Chief Administrative Officer/Clerk
                       Maryann Sidon – Deputy Clerk/Planning Assistant
                       Doug Vock – Chief Building Official
                      Joe Ryman – Public Works Superintendent
                      Wendy Hawes – Treasurer
                      LeeAnn Bormann – Deputy Treasurer

1.    CALL TO ORDER

    The Mayor called the meeting to order at 10:00 A.m.

2.    MICHAEL JONES – 2011 FINANCIAL STATEMENTS
    
Mr. Jones from BDO Dunwoody the Townships auditor presented to Council the 2011 Financial Statements. Mr. Jones went through the financial statements and noted areas of interest and then answered questions of Council.

3.    REALIGNMENT OF SAND BAY RD. – PRELIMINARY COSTS AND APPROVAL REQUIREMENTS

Joe Ryman the Public Works Superintendent presented to Council the report prepared by C.C, Tatham & Associates Limited on the cost estimates and approval requirements for the proposed realignment of Sand Bay Road.

Council requested staff craft a letter to the property owners that abut the proposed by-pass and indicate that the Township will not be proceeding with the proposed project but will be surface treating the existing section of road. The package to the residents will have copy of the report and costing estimates. If traffic issues arise Council will explore other avenues to deal with the concerns.

4.    PUBLIC WORKS BUILDING PROJECT

Duncan Ross the Township consultant presented his report regarding the tender for the Public Works building and the options open to Council. It was the recommendation of Mr. Ross to do an addendum and only give one option that of a new building and amend the bonding requirements. As well the preferred contractors list was slightly modified to include several new firms.

Council agreed with Duncan Ross’s recommendations and asked for him to proceed.

Council in Committee of the Whole recessed for lunch and then resumed business at 12:30 p.m.

5.     ANDY HOPKINS – INNOVATIVE SURFACE SOLUTIONS

Mr. Hopkins spoke to Council regarding Innovative Surface Solutions proposal to the Township of Carling to use its treatment of Winter Sand which will not require the use of salt. The cost of the treated sand will be slightly more expensive however because of the product the quantity of winter sand will be reduced thus making the total cost very similar. The benefit however to the Township will be to the environment and the roads with the elimination of the use of salt.

Council agreed with the proposal by the Public Works Superintendent to use the product this winter.

6.    CARLING RATEPAYER ASSOC. AGM’S – FOLLOW UP
    
Council discussed with staff the various issues raised at the Association Annual meetings attended by Council members. The issues ranged from water levels, Highway 559, waste issues to Crown land concerns. Staff was directed to prepare a response to the various issues raised by the Association members on behalf of Council.

7.    VOLUNTEER APPRECIATION PROJECTS

The Volunteer Recognition Committee set the date of September 22 as the next Volunteer Appreciation Day and requested that all Council members attend and be prepared to speak on the topic of volunteerism.

The Committee also had the following recommendations that an events board outside the entrance to the municipal office and recommended that the historical photographs be scanned thus ensuring their protection.

8.    PARKING BY-LAW

Council discussed the issue of parking at Shebeshekong Beach and identified the area to be designated for parking and requested staff to sign the area accordingly. In addition, Council determined after some discussion that the parking would be designated for township residents only.

9.    CLOSED MEETING

                        Moved by Councillor Murphy
                        Seconded by Councillor Konoval

NOW THEREFORE BE IT RESOLVED that Council as Committee of the Whole move into a CLOSED MEETING at 3:02 p.m., pursuant to Section 239(2) of the Municipal Act, 2001,S.O. 2001, c.25, as amended to deal with legal and property matters.    

                            Carried.
    
10.    OPEN MEETING

                        Moved by Councillor Gordon
                        Seconded by Councillor Konoval

NOW THEREFORE BE IT RESOLVED that Council as Committee of the Whole move out of a CLOSED MEETING at 3:35 p.m.

                            Carried.


11.    ADJOURNMENT

    Meeting adjourned at 3:36 p.m.


TOWNSHIP OF CARLING

___________________        _        ___________________________
Gord Harrison, Mayor                       Stephen P. Kaegi, CAO/Clerk

2 West Carling Bay Road
Nobel, Ontario
P0G 1G0

P - 705 342 5856
F - 705 342 9527

8am-4pm Monday - Friday